Careers

Job Responsibilities

• Manage Administration, Accounting, Drafting, Estimating, Inventory and Reception staff.
• Responsible for New Hire Packages, Termination, Wage Adjustments, Benefits and Tracking of Vacation, Issuing ROE’s, Posting Jobs Advertisements and Interview Processes.
• Review and approve all Payroll, Installers, Hourly, Commission and Salary Staff.

• Month End Account Reconciliations
• Manage all Payroll Functions w/Payworks
• Oversee and Manage Accounts Payable and Accounts Receivables,
• Responsible for collections on all A/R Accounts
• Commission Reports for Sales
• Weekly Sales Performance Reporting

• Preparation of Legal forms for collections
• Assist with Budget Processes
• All month end procedures
• Ensure that office duties and functions are carried out in an efficient, accurate and timely manner, working within company policies and procedures

• Background in Accounting would be an Asset 
• Minimum 3-5 Years Office Management Skills
• Advanced Computer Skills in Microsoft
• Ability to communicate/work with a variety of people at all levels of business
• Team and solution oriented - a good command of the English language both written and oral
• Ability to deal with several assignments at once and to resolve conflict
• A strong eye for detail and Strong analytical skills
• -    Self motivating

This position will oversee and be able to resume daily function of each position that reports to the office manager.  You will also be responsible for general office administration including, but not limited to, answering telephones, data entry, minute taking, typing, courier, ordering office supplies, photocopying, faxing, filing, etc.

This position must be highly organized, have strong work ethic, solid communications skills and enjoy working in a professional environment.

Please forward Resumes:  mmarcotte@artisticstairs.com

1. Schedule railing installations:
   
   • Answer phone & return calls
   • Manage schedule requests via phone, email, fax and builder websites
   • Find job package
   • Schedule according to builder requested date, availability of material and installer ability in OWL
   • Update Navision job card with scheduled install date
2. Also schedule service work orders:
   
   • Complete service work order forms as completely as possible
   • Add service work order to OWL
   • Consult with installation manager to schedule with installer or service tech
   • Track jobs to ensure service is dealt with in a timely manner
3. Also schedule temporary safety rail installations:
   
   • Receive safety rail install requests from builders
   • Find and attach drawing to safety rail request
   • Obtain PO from builder if required
   • Schedule with safety rail installation tech
4. May schedule stair installations:
   
   • Keep track of stair production schedule & communicate tentative production dates with builders
   • Consult with field coordination manager to schedule stair installations with stair installation tech
5. Work closely and collaboratively with both the Shipping/Receiving Department and Field Coordinators to complete all orders
6. Key in orders and print off to shipping.
7. Do picks, returns and write add ons.
8. Post labour charges in Navision.
9. Book hotels etc for installations out of town.
10. Keep up with product knowledge in order to coordinate installations with Manufacturing Plant schedule: familiar with inventory components & codes as well as basic installation methods and ability to read plans.
11. Effective communication with superiors, colleagues and individuals inside and outside the Company, along with a flexible attitude.

Other duties as assigned.